Travel Coach Information
Travel Coach Guidelines
Email to Coaches March 2013 - Spring Coaching Information
The Wellesley United Soccer Club travel teams play in the Boston Area Youth Soccer (BAYS) League. Games are played for 10 consecutive weeks in spring and fall. Spring season starts on the first or second weekend in April and runs to the 2nd weekend in June. Fall season starts on the Saturday after Labor Day and runs to the 2nd weekend in November. Your resource for BAYS rules and procedures, opponents, section captains, division directors, schedules and maps can be found at www.bays.org.
Before the Season Starts
Once the players are notified of their team, each coach and assistant will receive an email with the contact info and emergency information for each player. Please contact your team to start planning for the upcoming season and remember to print and bring a copy of the emergency information to each practice and game. You will receive an updated emergency list along with your BAYS Roster just before the season starts.
Each coach and assistant coach must have a USYSA Coach ID Card with a current fall/spring year sticker. There must be at least one responsible adult at each game with a card or the game can not be played. If you coached in
Player pass cards are only required for all U12 division 1 & 2, U14 division 1 & 2 and U16/18 division 1 & 2 & 3 teams in the Spring season only. These teams (except U16 div 3 team – which needs pass cards but no birth certificates) are MTOC (Mass. Tournament of Champions) eligible and must have a set of pass cards for their team that will be checked by the referee at each game. Cards can be reused from a previous year as long as the pictures are recent and still resemble the players. Player cards do not need stickers any more. If you need any new cards for your players, please get a small 1x1” picture of the player (hard copy or emailed) and a copy of his/her birth certificate to the club administrator. Submit the pictures for your team IN ONE BATCH by email or to
All head and assistant coaches must have followed CORI Check requirements that include setting up account at Mass. Youth Soccer Korrio system and submit color copy of driver's license to WUSC Cori Submitter. Click here to view CORI INSTRUCTIONS
All Travel Coaches must take the 30 minutes training session online at CDC and submit Certificate to WUSC admin. Click here for link to Concussion Training
All coaches are strongly encouraged to attend the Mass. Youth Soccer Association license training courses. These are extremely valuable and are strongly recommended for all coaches. Completion of these courses is one factor that is considered in selection of coaches for future seasons. The entry level G course is available online. We usually run an F and E course in October and November in
Additional coaching clinics are often held during the preseason. License Courses in Wellesley posted here.
Coach Meeting/Supplies and Equipment
A coach meeting will be held a week before the start of the season.(Sept. 4 8pm at the Community Center for fall 2012). All coaches will receive a pair of goalie gloves, a game ball and ice packs at the coach meeting. If you need any additional equipment (disks, cones, pinnies, goalie shirt, ball bag) please email the administrator. 4th, 5th and 6th grade teams use a size 4 soccer ball. 7th – 12th grade teams use a size 5 soccer ball. First aid kits are not distributed . Please assemble a small kit of band-aids and first aid cream. Additional ice packs are available as needed during the season. Email email@example.com.
Each coach will receive a set of 2 uniform jerseys (black and white), shorts and socks for all players on the team at the Fall coach meeting. You should remind your players that they should keep these jerseys to use for two years so that you have an alternate color for games with conflicts. At the Spring coach meeting, uniforms will be distributed for players who did not play in the fall.
Scheduling your practice
It is recommended that you hold 1 - 2 practices a week. It is generally helpful to hold 2 practices during the first few weeks of the season. Practice fields cannot be reserved, except Turf Field at Sprague. Please understand that fields are at a premium during the spring and you will most likely have to share fields for practice with other soccer and or baseball teams.
Practice fields and times are not assigned. To schedule your practice, check with your players and then select a field that is available at the time that you will practice. PRACTICE FIELD AVAILABILITY chart is available here.
Check that your contact information is correct on the BAYS website. You will need to login to that site. Login at UNIFIED LOGIN (Login is first initial and last name, password is last 4 digits of your social security number. That is the info that your opposing coach will use to contact you about the games.
During the Season
Please minimize the use of activities during practice or pre-game warm-ups, which use the goal mouth. As our program grows, the wear on our fields grows along with it. When the goal is a part of an activity, please move it away from the normal game location. After practices and games please pick up all litter and dispose of it in nearby trash containers. Help keep our fields in top condition.
Field lining takes priority over scrimmages and practices . Please allow the fields to be lined during your practice. It will only take a few minutes. Due to the heavy usage of our fields, there is no free time for field lining to take place.
Game Schedule: The schedule showing your home and away games will be available in late March and late August on the web at www.bays.org. The preliminary sections and pairings will be posted and will show your opponent. The exact times and field locations for home games will not be updated until around April 1/Sept. 1 and will be posted on the BAYS online schedule for your team at www.bays.org.
You will need to contact your opposing coach to confirm the field location and times for home games. We try to stick to BAYS default times, but often need to move teams to the game before or after the allotted time. Default times (you will sometimes be assigned to a different time due to field constraints) are:
U13/14 girls 9 AM, U11/12 girls 10:30 AM, U10 girls or 12 , U13/14 boys 4:00 PM or , U11/12 Boys or , U10 boys or
BAYS roster: Coaches will receive an emailed version of the roster in three forms right before the start of the season:
1- updated contact email and address/phone
2- Medical authorization and emergency numbers and medical info (Please print the medical roster out and take it to each game and practice)
3- official BAYS ROSTER ( you need to print out, sign and bring 2 copies for each game. You do not need my signature if you receive it electronically).
Please let the age group coordinator know if anyone has dropped off your team. We do have a wait list in some age groups.
The decision to close fields and cancel regularly scheduled weekend games will be posted on our website. The decision to cancel morning games must be made by , the decision to cancel afternoon games must be made by . In addition, a referee may cancel the game at the field if it is determined to be unsafe to play.
If you make a decision to cancel your game, you MUST NOTIFY JUDI LUCARELLI to let her know to cancel the referee.
Rescheduling Games and Canceling Referees
Call the other coach and agree on two or three possible times for the make-up game. Email the Referee Coordinator, Judi or call her at 781-237-8605. Please tell her the game ID, teams playing and a couple of times and dates for requested game. She will confirm field/date and times and assign a referee. Allow at least a few days for confirmation of referee assignment.
Then call the other coach to confirm.
Color conflict: If you are playing another ‘white' team AT HOME, we do have sets of scrimmage vests available for you to borrow for the game . Call the soccer phone 239-0955 the week before your game and Sue will leave them in her back door (
Tournaments and Patches: Coaches are encouraged to participate in tournaments. Check the Mass. Youth Soccer web site http://www.mayouthsoccer.org for tournament listings. Some tournaments are for division 1 and 2 teams and some will offer division 3 play as well. Many require patches to be exchanged. The Wellesley Patches are available at the front desk of the Coldwell Banker Real Estate office,
PLAYING TIME POLICY The current policy concerning playing time encourages the coach to provide each player significant playing time. Many coaches have adopted a policy of equal playing time, which we strongly support. The WUSC urges coaches to develop substitution patterns that assure that every rostered player feels that he or she is a fully contributing member of the team at each game. Barring injuries and special circumstances, a player should be assured meaningful playing time in both halves of each game. Players should also be encouraged to try different positions on the field (including goalie) especially in the younger age groups (U-10, U-11).Playoffs and tournaments are usually difficult for coaches in managing playing time. Several games in a few days can test the endurance of the best athlete. Limiting playing time during the regular season will likely adversely effect a team's performance in tournaments. Coaches should strive to be supportive but disciplined, and act as role models.
Zero Tolerance: Coaches are responsible for the conduct of the players and parents. You must follow the zero tolerance policy that states that no one may speak to the referee during the game. Make sure to tell your parents to read the Zero Tolerance Policy at the start of the season.
During the fall and spring there may be a few specialized sessions for the general population as opportunities arise. There will be a goal-keeping clinic open to any players who are interested.
There is a club policy regarding the limits on hiring an outside trainer to help coach a team. Please read the Outside Training Policy if your team is considering this.
As an FYI, here are few simple rules and policies your Division Directors will be following :
- Scores need to be reported to your section captain by both coaches within 48 hours of the game being played (Monday night for the regular Saturday game). Please do not procrastinate-it's too easy to forget. Be sure to correct your e-mail address so we all can contact you if needed.
- Should you believe a forfeit is indicated or the referee declares the match forfeited or abandoned, please have the coach or travel coordinator report the facts to the Division Director sooner rather than later.
- Coaches, if there is any disagreement as to the score - please report that to the Division Director.
Playing the Schedule
- All games are to be played as scheduled with weather and field closing being the only exception. If you cannot make a specific Saturday have your assistant coach take over for that game or ask for help with your club. This Spring our only religious holiday is Easter Sunday, not Saturday.
- You must inform the division director of any preponed or postponed games due to the weather, Memorial Day tournaments or any other reason.
- Make-ups are to be played with two weeks of the regularly scheduled date. Games not played by the date are subject to forfeits as of the scheduled date. If the BAYS Board modifies the make up window, we will communicate that to you.
- Memorial Day games should (not mandatory) be pre-poned (played before the scheduled date) if you are in a tournament or do not have enough players for that weekend. Notification is supposed to happen by May 15 so please, check now.
- Please work together to schedule make-ups. Please report all makeup dates to your section Captain and Division Director. However, please save all your email traffic in case you cannot work it out and the division director (not section Captain) has to make a judgment call as to who co-operated and who did not.
- Please let all coaches in your section know
- Each team must have a coach with a pass card. Not having at least one coach with a passcard at the game can result in a forfeit.
- Have two rosters that match the ones in your Division Director’s possession and has NO
by the coach - contact your registrar to make those corrections and have it sent to the Division Director. Players phone numbers are not needed.
- Please remind all your parents of the zero-tolerance rule in regards to addressing refs during the game. If you feel feedback is warranted about a referee at your game, the appropriate place to address it is on the BAYS Web Site and to your referee assignor after the game .
Good luck with your season and thanks in advance for your work. BAYS and your players appreciate the time and effort you put in to make this a rewarding experience.
Play fair, have fun.
|BAYS travel team coach email March 2013.doc||35.5 KB|
|Travel Coach Meeting slides 1.pdf||192.81 KB|
|Travel Coach Meeting slides DOC.pdf||255.91 KB|
|Travel Coach Meeting slides Fields.pdf||3.92 MB|